Court-Ready Communication Records, On Demand
Export every tenant text and call log as a clean PDF or CSV in one click, filtered by property, tenant, or date range. Built for the moment your records actually matter.
Eviction hearings. Insurance claims. Fair housing audits. Security deposit disputes. When a tenant tells one story and you have proof of another, your timestamped record settles it.
Why most landlords get this wrong
When something goes sideways, screenshots from your personal phone aren't enough. Judges, insurance adjusters, and auditors want a clean, verifiable record, and most communication tools make that nearly impossible to produce.
One-click export, not a 30-step extraction
Pick a tenant, property, or date range and hit export. PDF and CSV download instantly. No support tickets, no Google Takeout requests, no waiting 48 hours.
Built to hold up in disputes
Every record is timestamped, sequential, and includes verified delivery status. Calls show duration. Photos are referenced with attachment counts.
Filter by property, not just contact
Most tools only filter by phone number. Rentros lets you pull every conversation tied to a specific building, perfect for portfolio-wide audits or selling a property.
Pinpoint date ranges
Month-to-date, year-to-date, or any custom window down to the day. Perfect for tax season, annual compliance reviews, or building a timeline for a specific incident.
PDF or CSV, your choice
PDF for attorneys, judges, and insurance adjusters. CSV for spreadsheet analysis, accountant handoffs, or importing into your own systems.
You own your data
Cancel any time and your records remain yours. Export everything before you go. No vendor lock-in, no held-hostage data, no premium "data retrieval" fees.
What's actually in the export
Every conversation and call, chronologically sorted with the metadata that matters. Here's a sample row-by-row.
| Date | Type | Dir | Status | Duration | Content | Tenant |
|---|---|---|---|---|---|---|
| Apr 15, 2026 9:42 AM | Message | In | Received | — | Kitchen sink is leaking under the cabinet. Water damage starting on the floor. | Sarah Johnson |
| Apr 15, 2026 9:51 AM | Message | Out | Delivered | — | Thanks Sarah, sending a plumber within the hour. Please turn off the valve under the sink if you can. | Sarah Johnson |
| Apr 15, 2026 11:18 AM | Call | In | Answered | 4m 22s | Confirmed plumber arrived. Repair completed. Tenant satisfied. | Sarah Johnson |
| Apr 16, 2026 8:03 AM | MMS | In | Received | — | [2 attachment(s)] Photo of repaired pipe + receipt | Sarah Johnson |
| Apr 22, 2026 6:44 PM | Voicemail | In | Voicemail | 0m 38s | [Voicemail recording attached] | David Chen |
Why other systems leave you exposed
Google Voice and most VOIP tools were built for casual users, not landlords who need a defensible communication trail. Here's how Rentros compares.
| Feature | Rentros | Google Voice | OpenPhone |
|---|---|---|---|
| PDF export | Limited | ||
| CSV / Excel export | |||
| Filter by property | |||
| Filter by tenant | Limited | ||
| Custom date range | Limited | Limited | |
| Calls + SMS in one report | |||
| Tags & metadata in export | |||
| One-click download | Limited |
Comparison based on publicly available features as of 2026. With Google Voice you can request a Takeout archive, but it ships as raw HTML files with no filtering, no formatting, and no property/tenant context.
When you'll actually need this
You hope you never do. But when you do, you'll have a 5-minute path to a clean record instead of a 5-day scramble.
Eviction & lease violation hearings
Hand the judge a single PDF showing every notice, warning, and tenant response, all timestamped, sequenced, and undeniable. No "I never got that text" arguments.
Security deposit disputes
Prove you addressed every maintenance request promptly, and prove which damages tenants reported themselves with photos and dates.
Insurance claims
Document exactly when a tenant reported water damage, mold, or a fire hazard with timestamped messages and photos. Adjusters love clean records.
Fair housing & discrimination audits
Show consistent, professional communication across every applicant and tenant. A clean export proves equal treatment in a way screenshots never can.
Property sale or portfolio handoff
Selling a building or transferring management? Export the full communication history per property and hand it off cleanly.
Tax season & accountant handoff
CSV export to substantiate maintenance expenses, document repair timelines, and align communications with invoices.
Three clicks. Done.
Pick a filter
Tenant, property, or both. Or skip filters and export everything.
Choose a date range
Month-to-date, year-to-date, full year, or any custom window.
Download PDF or CSV
One click. File hits your downloads folder in seconds.
The day you need this, it'll already be done.
Every text and call with your tenants is automatically logged and ready to export from day one.
14-day free trial · No credit card required · Cancel anytime