A professional lease renewal offer letter landlords can send 60–90 days before a lease expires, with space for updated terms and tenant sign-off.
Send this letter 60 to 90 days before the current lease expires — enough time for the tenant to review the new terms and for you to find a new tenant if they decline. Proactive lease renewal communication reduces vacancy, protects your income, and shows tenants they are valued.
Legal Note: In most states, if a fixed-term lease expires and no renewal is signed, the tenancy automatically converts to a month-to-month arrangement under the same terms. If you intend to change any lease terms — including rent — you must provide written notice in advance. Required notice periods vary by state.
[Your Name / Property Management Company]
[Your Address]
[City, State, ZIP]
[Date]
[Tenant Full Name]
[Rental Property Address]
[City, State, ZIP]
Re: Lease Renewal Offer — [Property Address]
Dear [Tenant Name],
Your current lease agreement for the property located at [Rental Property Address] is scheduled to expire on [Current Lease End Date]. We would like to offer you the opportunity to renew your tenancy under the following terms:
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PROPOSED RENEWAL TERMS
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New Lease Term: [Start Date] to [End Date]
— OR — Month-to-Month beginning [Date]
New Monthly Rent: $[New Rent Amount]
Current Monthly Rent: $[Current Rent Amount]
Security Deposit: $[Amount] (unchanged / adjusted to $[New Amount])
─────────────────────────────────────────
OTHER TERMS
─────────────────────────────────────────
All other terms and conditions of your existing lease agreement dated [Original Lease Date] will remain in full force and effect, unless otherwise modified herein or in an attached addendum.
─────────────────────────────────────────
RESPONSE REQUESTED BY
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To accept this renewal offer, please sign and return this letter (or the attached lease renewal agreement) no later than [Response Deadline Date].
If you do not intend to renew, please provide written notice of your intent to vacate at least [required notice period] days before [Current Lease End Date], in accordance with your lease agreement and applicable law.
We value you as a tenant and hope you will choose to continue your residency. If you have any questions about the renewal terms, please contact us at the information below.
Sincerely,
___________________________
[Your Printed Name]
[Your Title / Company Name]
[Phone Number]
[Email Address]
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TENANT ACKNOWLEDGMENT
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☐ I/We accept the lease renewal offer as described above.
☐ I/We decline the lease renewal offer and intend to vacate by [Date].
Tenant Signature: _______________________ Date: _______________
Tenant Printed Name: ____________________
Tenant Signature: _______________________ Date: _______________
Tenant Printed Name: ____________________Send the renewal offer 60 to 90 days before the lease end date. This gives you time to negotiate terms if needed and, if the tenant declines, ample time to advertise and fill the vacancy.
Yes, as long as the new rent takes effect after proper notice has been given. If the tenant is on a fixed-term lease, the rent increase applies at renewal. For month-to-month tenants, you must provide the state-required notice period (typically 30–60 days).
Follow up in writing before the response deadline. If they don't respond or decline, you'll need to decide whether to allow the lease to convert to month-to-month, or issue a notice to vacate if you plan to re-let the unit.
Either works. A full new lease provides a clean record of current terms. A short renewal addendum attached to the original lease is simpler if only the term and/or rent are changing. Both are legally valid when signed by all parties.
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